Booking Form

Your Wedding Photography Contract

TERMS AND CONDITIONS

GENERAL
Karli Harrison Photography will provide services to the Customer(s), providing the Customer(s) have/has assessed all the risks that may occur.

BOOKING AND PAYMENT

a. A deposit of £300 is required upon return of this booking form (non refundable subject to Paragraph 3.c). Failure to include the deposit will not secure your booking and may be booked by other parties.

b. A date may only be considered reserved once a completed booking form has been received and funds are cleared. Until that point dates cannot be guaranteed. If a date is no longer available any deposit received will be returned to the sender with no further liability on either party.

c. The full balance is payable 30 days prior to the date of your wedding. In cases where a booking has been within the 30 day period, the full (non refundable) balance is payable. Failure to pay the final balance within this period will cancel your booking and the full contract price agreed will become chargeable.

d. Travelling Expenses
All packages include travel expenses up to 80 miles from Preston, Lancashire. For distances greater than this we reserve the right to charge 45 pence for each additional mile covered travelling to and from the wedding.

e. Accommodation
For commissions in London and the South East of England, and the South West of England, accommodation must be provided by the client for the night of the wedding and the night prior to the wedding.

CANCELLATIONS
a. Weddings sometimes need to be cancelled. We strongly recommend that all couples take out comprehensive wedding insurance to protect themselves from costs if they need to cancel.

b. The Customer(s) may cancel this contract at any time by giving written notice to Karli Harrison Photography

c. Refunds are only available if it is requested in writing and sent by recorded delivery within seven days of booking only. A 15% fee of the full booking price will be charged for administration purposes

d. Cancellation charges are as follows;

1. More than ninety days prior to the date = deposit only.

2. Ninety days to thirty days prior to the date = deposit plus half
the remaining cost.

3. Less than thirty days prior to the date = full amount.

PHOTOGRAPHY ON THE DAY
a. Any variations in the times, dates, or to the planned event that may impact on the contract should be communicated to Karli Harrison Photography as soon as possible.

b. The Customer(s) must obtain permission to photograph the Marriage Service and the Customer(s) is also responsible for any fees levied at the various locations.

c. The Customer(s) must also seek permission from any other venue where photography will be required.

d. Arrangements should be made for all venues to be accessible by Karli Harrison Photography at least one hour before the time of each event; this is to be arranged by the Customer(s).
e. We aim to be discreet whilst photographing but in low light conditions additional camera-mounted or free standing lighting may be required.

Coverage will be as the photographer’s professional expertise determines and no one scene will be determined more important than another. Karli Harrison Photography cannot guarantee coverage of any particular individual or group during the day.

h. Every effort is made to ensure perfectly colour and lighting reproduction, but certain conditions may not be accurate such as mixed indoor and external lighting, hard shadows, and low lighting conditions. With these factors beyond our control, we will endeavor to produce the best pictures possible. In the case that a particular segment of the event is either not photographed, partially photographed, or not a part of the selection of photographs, it is at the sole discretion of Karli Harrison Photography.

i. If photography coverage is greater than 4 hours, the Client must provide a vendor’s meal to the Photographer and assistant (if one is present) when the guests are served.

The Client must provide a safe working environment and is responsible for any damage to equipment done by their guests and will be liable to pay such expenses for replacement or repairs. In restrictive conditions such as rain, extreme temperatures and humidity, adequate shelter must be provided to the photographer and their respective assignees, contractors or sub-contractors, employees, or agents.

ILLNESS & EMERGENCY
In the incredibly unlikely event that an illness or emergency should prevent Karli Harrison Photography from photographing on the day, all efforts will be made to find a highly qualified professional photographer to stand in to capture the event. If this is not possible or the client chooses not to have the stand in photographer, all money received from the booking will be refunded to the client.

THE EDIT
a. Karli Harrison Photography will endeavour to build your photographs around any special requests made within this contract, but such requests are not binding instructions. Artistic interpretation cannot be guaranteed but every attempt will be made to comply with the Customer(s) wishes. Karli Harrison Photography will not be held responsible for scenes not included due to inclement weather or other conditions outside of Karli Harrison Photography’s control.

b. Any final editing decisions are of the sole discretion of the Karli Harrison Photography

c. Any changes requested on the final copy once sent out will be subject to a further charge.

d. Additional extras will be supplied at current retail costs.

h. Completion is usually within 8 weeks from the date of the event (not including any bank holidays).

ACCEPTANCE OF GOODS
a. The Customer(s) shall within seven days from the delivery of goods give written notice to the Company of any respect in which it is alleged that the Goods do not comply with the Contract. Subject to any such notice, the goods will be deemed to comply with the Contract in all respects.

ADDITIONAL
a. We keep a master copy of your photographs in our archives for up to one year. You may order additional copies within this period as required. If you wish to order additional copies after one year we cannot guarantee that the master will be available.

b. The prices within this contract are current at the time of viewing. Karli Harrison Photography reserves the right to change and amend this contract without notice at which point prices may change.
c. Karli Harrison Photography retain Copyright of the goods produced from this contract and are protected by the Copyright and Design act 1988.

d. The Customer(s) hereby allows Karli Harrison Photography to display any media included in this contract in any form.

e. These conditions do not affect the statutory rights as a consumer as defined by the Unfair Contract Terms act 1977 or any statutory amendments of that act.

PACKAGE SPECIFICS
As standard Karli Harrison Photography will provide you with the following:

Standard Package Contents

Coverage from bridal preparations in the morning through till and including your 1st dance for full day coverage (unless a smaller package is agreed).
All photographs provided in full resolution JPG format on USB.
Pre Wedding shoot if previously agreed, and one large 20 x 30 print to be provided for the wedding reception

Please enter the total price agreed for all standard and additional services below.

TOTAL PRICE AGREED

ACCEPTANCE

“I agree and understand to the Terms & Conditions above and that the information provided on this booking form will form part of this agreement.
Please type the words ‘I AGREE‘ in the box below.”

NB) Please ensure that you have made arrangements with Karli Harrison Photography to make the necessary deposit required.